McNeese State University invites applicants to apply for the position of Scholarship Administrator in the Office of Financial Aid & Scholarships. This is a full-time, 12–month, unclassified position. The appointment is available immediately.
Positions available: 2
Position Number: U99919 and U99939
SALARY: $36,000
DEADLINE: Position open until filled.
APPLICATION PROCESS AND MATERIALS: For the application process, applicants must complete an electronic application and upload required documents listed below:
- Letter of Application (Cover Letter)
- Resume/Vitae
- Three Professional References (Include: name, phone number, and e-mail address)
- Unofficial Transcripts
ALL JOB OFFERS ARE CONTINGENT UPON THE SUCCESSFUL RESULT OF A CRIMINAL BACKGROUND CHECK AND RECEIPT OF TRANSCRIPT(S) IF APPLICABLE.
TO APPLY FOR THIS VACANCY, click on the
“APPLY” button at the top of advertisement to complete the electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
IF YOU HAVE QUESTIONS REGARDING THIS POSITION, PLEASE CONTACT THE CHAIR:
Katie Starling at kstarling@mcneese.edu
Office of Human Resources: Kim Dronett, HR Analyst, kdronett@mcneese.edu or (337) 475-5413
Responsibilities
The Scholarship Administrator reports to the Assistant Director of Scholarships and works closely with all units within the division of Enrollment Management as well as state agencies and private donors. Responsible for functions related to the administration of institutional, state and private scholarships. Duties and responsibilities include:
- Assist various scholarship committees with recipient selection through the preparation of applicant information
- Determine/review/monitor recipient eligibility status
- Maintain recipient documents (Banner/BDM/files) for student award data
- Develop/implement scholarship record-keeping systems/procedures as needed
- Coordinate Foundation awards with other Financial Aid programs
- Reconcile accounts and prepare scholarship billings
- Assist with annual Scholarship Brunch and other events as needed
- Serve as first point of contact for McNeese Foundation and McNeese Athletics
- Interpret and apply rules dealing with athletic financial aid to include NCAA, conference and institutional rules
- Work closely with athletic staff to coordinate all aspects of student-athlete financial aid
- Utilize NCAA Compliance Assistant internet/Banner software to verify/maintain athletic financial aid eligibility for all student athletes
- Coordinate and monitor compliance of NCAA athletic awards with other federal, state, institutional and private financial aid/scholarship programs
- Reconcile athletic awards/scholarship accounts
- Attend appropriate NCAA/conference training seminars
- Coordinate Grant-In-Aid/athletic financial aid appeals processes
- Receive and deposit funds from private donors according to university accounting procedures
- Maintain contact with and compose acknowledgements/correspondence to donors
- Manage multiple scholarship programs, including application databases, selection, recipient notification and eligibility monitoring
- Coordinate/manage the University’s responsibilities of the TOPS program, including eligibility, billing, grade submission, reporting, reconciliation, and electronic processing
- Assist in the development of policies/procedures pertaining to institutional financial aid
- Assist with and manage other scholarship programs/application databases as assigned by the Assistant Director of Scholarships
- Apply complex federal/state/institutional guidelines to determine student eligibility for scholarships and waiver programs
- Maintain confidential scholarship application/award/disbursement records
- Collaborate with university personnel (Financial Aid, Cashiering, Computing Services) to facilitate efficient award disbursement and monitor/eliminate overaward situations
- Provide instructional/informational scholarship presentations
- Represent McNeese State University, as well as The Office of Financial Aid & Scholarships at conferences and other meetings.
- Other duties as assigned
Required
- Bachelor’s degree from an accredited institution or an equivalent combination of education and related experience
- Proficient in MS Office, student information systems, social media, and educational related technologies
- Experience in task/resource organization and delegation
- Ability to work independently and manage multiple tasks with competing priorities and deadlines
- Excellent written, verbal, and interpersonal communication skills
- Strong organizational, analytical, and problem-solving skills
Preferred
- Demonstrated public relations speaking skills
- Experience with Ellucian Banner
- Experience in fiscal management
McNeese State University, located in Lake Charles, Louisiana, is a public university and a member of the University of Louisiana System. Under Louisiana law, applications and all supporting materials will become public record. All applicants are expected to submit complete and accurate materials as specified in the position announcement. A background check and an English Proficiency assessment (Faculty Only) will be conducted on selected finalists. We comply with Louisiana Revised Statute 49:1001, et seq, and State of Louisiana Executive Order 98-38, which provides for drug testing of employees, appointees, prospective employees, and prospective appointees. Prospective employees and employees are informed if a drug test is required.
McNeese State University is an AA/EEO/ADA employer committed to excellence through diversity and a SAME agency (State as a Model Employer for People with Disabilities) for the State of Louisiana.
Persons needing reasonable accommodations as provided by the Americans with Disabilities Act should contact the ADA Coordinator, Krisshunn Youngblood, Office of Campus Compliance and Civility at (337) 475-5428 or kyoungblood@mcneese.edu.
The Immigration Reform and Control Act of 1986 requires McNeese State University to inform applicants that the University can employ only U.S. citizens and aliens lawfully authorized to work in the U.S. Each new employee is required to present documentation verifying his/her identity and right to accept employment. McNeese participates in E-Verify.
Louisiana Revised Statute 42:31-“Eligibility requirements for certain unclassified employees”-requires any person hired or employed in an unclassified position, whose annual salary or rate of compensation is equal to or exceeds one hundred thousand dollars, provide proof to his public employer that he has been issued a Louisiana driver’s license and that all vehicles registered in his name are registered in Louisiana within thirty days of being hired or employed at such salary.
Transcripts from Foreign Universities: Prospective faculty submitting transcripts from foreign universities or schools must have the coursework evaluated for equivalency to United States-accredited coursework by a University-approved agency. The prospective faculty member is responsible for the cost of the evaluation. McNeese typically accepts evaluations by World Education Services (www.wes.org) or Educational Credential Evaluators, Inc.www.ece.org.
