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Allie Schetrom
Executive Assistant to Chief Digital Officer and Chief Information Security Officer
Denver, CO, United States
Details
Experience:
● Manage a busy calendar and meeting set up for the CDO and CISO, coordinating with other executive assistants as needed
● Oversee office inventory activities, including ordering and requisitions, stocking and shipment receiving
● Organize team building activities, both in person and remote
● Coordinate with the HR department on onboarding new employees
● Manage business travel (flights, hotels, and car rentals) for all new office employees, the Chief Digital Officer, and Chief Information Security Officer
2020 : Present
Frontdoor, Inc.
Executive Assistant to Chief Digital Officer and Chief Information Security Officer
● Provided confidential secretarial and administrative support for the Director of Operations and the Associate Vice President, to include managing the schedule/calendar, making travel arrangements, screening and handling telephone communications, greeting and directing visitors, and dealing with administrative problems and inquiries as appropriate.
● Served as a primary point of direct administrative contact and liaison with other offices, individuals, and external institutions and agencies on a range of specified issues; organizes and facilitates meetings, conferences, and other special events, as required.
● Gathered, entered, and/or updated data to maintain departmental records and databases, as appropriate; establishes and maintains files and records for the office.
● Monitored and coordinated accounting activities as appropriate, and prepares internal reports for management; participated in budget planning and management, as required.
● Assisted with project development and planning to ensure a more efficient service and organization of the office.
● Composed and prepared written documentation and correspondence for the office; screened and evaluated incoming and outgoing correspondence and prepared responses as appropriate.
2018 : 2020
Regis University
Administrative Coordinator
● Perform various administrative duties such as : operating phone systems, faxing, copying, printing, scanning, and mailing.
● Type various correspondences including but not limited to : reports and other written material from rough drafts, corrected copies, dictated notes, and other source material, as well as complete forms in accordance with district procedures and policies.
● Maintain the Director's calendar and arrange meetings with other managers and directors.
● Support Operations bond research.
● Provide all travel coordination (international) support for business meetings/trips.
● Assist in the submission, coordination, and scheduling of the grant lead testing done through all the schools in the district.
● Maintain employee files, logs, records, and basic timekeeping.
2016 : 2018
Thompson School District
Director of Operations Secretary
● Oversaw reception area, including greeting visitors, interview candidates, and responding to telephone, email, and in-person requests for information.
● Coordinated office supplies, orders and monthly team buildings.
● Assisted with AP invoice entry, coding and uploading all credit card receipts, and completing daily prelims.
● Helped create new AP/AR software to improve payment time and accuracy between the Greeley and Denver offices.
● Created a filling system to maintain an organized and efficient office environment.
● Recruited, scheduled and on boarded all new employees, coordinating with the safety manager.
● Ordered lunch or arranged catering as needed.
2015 : 2016
NGL Water Solutions, LLC
Administrative Assistant
● Recruited, hired, supervised, scheduled, administered payroll, and completed all paperwork for a staff of up to 30 people.
● Managed budget by tracking revenue and expenditures (cost of goods, cost of liquor and labor costs).
● Organized table reservations and off-site catering.
● Completed restaurant opening and closing procedures and managed daily deposits.
● Rebuilt the drink menu by creating new drink options and improving ways to make the drinks, which helped build liquor sales.
2011 : 2015
Palomino Mexican Restaurant
Restaurant General Manager
● Oversee office inventory activities, including ordering and requisitions, stocking and shipment receiving
● Organize team building activities, both in person and remote
● Coordinate with the HR department on onboarding new employees
● Manage business travel (flights, hotels, and car rentals) for all new office employees, the Chief Digital Officer, and Chief Information Security Officer
2020 : Present
Frontdoor, Inc.
Executive Assistant to Chief Digital Officer and Chief Information Security Officer
● Provided confidential secretarial and administrative support for the Director of Operations and the Associate Vice President, to include managing the schedule/calendar, making travel arrangements, screening and handling telephone communications, greeting and directing visitors, and dealing with administrative problems and inquiries as appropriate.
● Served as a primary point of direct administrative contact and liaison with other offices, individuals, and external institutions and agencies on a range of specified issues; organizes and facilitates meetings, conferences, and other special events, as required.
● Gathered, entered, and/or updated data to maintain departmental records and databases, as appropriate; establishes and maintains files and records for the office.
● Monitored and coordinated accounting activities as appropriate, and prepares internal reports for management; participated in budget planning and management, as required.
● Assisted with project development and planning to ensure a more efficient service and organization of the office.
● Composed and prepared written documentation and correspondence for the office; screened and evaluated incoming and outgoing correspondence and prepared responses as appropriate.
2018 : 2020
Regis University
Administrative Coordinator
● Perform various administrative duties such as : operating phone systems, faxing, copying, printing, scanning, and mailing.
● Type various correspondences including but not limited to : reports and other written material from rough drafts, corrected copies, dictated notes, and other source material, as well as complete forms in accordance with district procedures and policies.
● Maintain the Director's calendar and arrange meetings with other managers and directors.
● Support Operations bond research.
● Provide all travel coordination (international) support for business meetings/trips.
● Assist in the submission, coordination, and scheduling of the grant lead testing done through all the schools in the district.
● Maintain employee files, logs, records, and basic timekeeping.
2016 : 2018
Thompson School District
Director of Operations Secretary
● Oversaw reception area, including greeting visitors, interview candidates, and responding to telephone, email, and in-person requests for information.
● Coordinated office supplies, orders and monthly team buildings.
● Assisted with AP invoice entry, coding and uploading all credit card receipts, and completing daily prelims.
● Helped create new AP/AR software to improve payment time and accuracy between the Greeley and Denver offices.
● Created a filling system to maintain an organized and efficient office environment.
● Recruited, scheduled and on boarded all new employees, coordinating with the safety manager.
● Ordered lunch or arranged catering as needed.
2015 : 2016
NGL Water Solutions, LLC
Administrative Assistant
● Recruited, hired, supervised, scheduled, administered payroll, and completed all paperwork for a staff of up to 30 people.
● Managed budget by tracking revenue and expenditures (cost of goods, cost of liquor and labor costs).
● Organized table reservations and off-site catering.
● Completed restaurant opening and closing procedures and managed daily deposits.
● Rebuilt the drink menu by creating new drink options and improving ways to make the drinks, which helped build liquor sales.
2011 : 2015
Palomino Mexican Restaurant
Restaurant General Manager
Company:
Frontdoor, Inc.
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