You must be able to work in the U.S. without sponsorship. No C2C or 3rd parties, please.
Hybrid Work Schedule: Monday, Tuesday & Thursday in office, Wednesday & Friday work from home
We're looking for a detail-driven Document Control Analyst to support a project team by keeping information organized, accurate, secure, and easy to access throughout the project lifecycle — from kickoff through closeout. If you enjoy creating order, partnering with diverse stakeholders, and owning the flow of project documentation, this role offers a great opportunity to shine.
What You’ll Do:
You’ll play a central role in how project information is created, shared, tracked, and archived. In this position, you will:
- Develop, maintain, and execute the project’s Information Management Plan
- Partner with the U.S. SharePoint Administrator to build a project-specific SharePoint site and set up proper security and access
- Review contractor document control requirements and align them with the project’s contract(s)
- Create and maintain transmittal logs, distribution matrices, and a master document register
- Set up repositories, metadata, and permissions for project records
- Track submissions, revisions, approvals, and document distribution
- Maintain accurate naming/numbering conventions and ensure compliance with document control requirements
- Safeguard sensitive, restricted, and regulated information
- Use the master document register to monitor deliverables and identify missing items
- File and manage records in accordance with document control and records management standards
- Track receipt of records and report status updates to management
- Work with project managers, engineers, field clerks, and contractors to resolve documentation discrepancies
- Prepare hardcopy records for retention in alignment with information management policies
- Support project turnover documentation and closeout activities
- Remove electronic transitory information where appropriate
- Maintain records within project tracking tools
- Take on additional project tasks as needed
Why This Role Matters:
You become the backbone of project information flow — ensuring every team member, contractor, and stakeholder has what they need when they need it. Your work directly supports project clarity, compliance, and smooth closeout.
If you’re organized, proactive, and enjoy being the go-to person for all things documentation, this could be a great fit!
